From the pile to the sheet

carrier_bills.xlsx

The six documents as spreadsheet rows
	A	B	C	D	E	F
1	Bill no	Vendor	Due	Amount	Status	Note
2	BR-20418	Blue Ridge Carriers LLC	2026-10-14	1,468.00	Ready	Lines add up to the total
3	SH-9921	Summit Haul Inc.	2026-10-01		Needs a look	Total crossed out, 2,160.00 written by hand
4	RF-5530	Redline Freight Services LLC	2026-10-12	2,430.00	Ready	Two pages, one invoice. Pay goes to a factoring company
5	DR-0764	Delta Ridge Transport LLC	2026-10-17	1,370.00	Needs a look	Lines add up to 1,270.00, not 1,370.00
6	NP-3187	Northern Plains Cartage Ltd.	2026-10-15	1,940.40	Needs a look	Billed in Canadian dollars
7	BR-20418	Blue Ridge Carriers LLC	2026-10-14	1,468.00	Duplicate	Sent twice. Imported once
8
9
10
11

The dashboard sheet of the same test batch: 6,522.00 billed, 3,898.00 ready to pay, 2,624.00 held for review, 1,668.00 in overcharges caught, with a table of what the checks caught and when invoices fall due — The standard delivery opens on a dashboard sheet like this one, from the same test batch: what was billed, what's ready to pay, what's held for your review, and what the checks caught.

Trailers backed into the loading docks of a warehouse

What comes back

Every document becomes a row in one spreadsheet, laid out for your import template.

Each row says whether it's ready to import or needs a look. A second sheet says why, and what to do about it.

From a test batch with made-up companies. No client data. Download the whole workbook (.xlsx, 20 KB).

carrier_bills.xlsxInvoices

carrier_bills.xlsxExceptions

carrier_bills.xlsxRate con check

carrier_bills.xlsx

Every document in the batch as a spreadsheet row
	A	B	C	D	E	F	G	H	I	J	K
1	Bill no	Type	Vendor	Amount	Status	Bill date	Due	Load	Currency	Pay to	Note
2	BR-20418	Invoice	Blue Ridge Carriers LLC	1,468.00	Ready	2026-09-14	2026-10-14	PL-77301		Blue Ridge Carriers LLC	Lines add up to the total
3	SH-9921	Invoice	Summit Haul Inc.		Needs a look	2026-09-16	2026-10-01	PL-77344		Summit Haul Inc.	Total crossed out, 2,160.00 written by hand
4	RF-5530	Invoice	Redline Freight Services LLC	2,430.00	Ready	2026-09-12	2026-10-12	PL-77290		Keystone Freight Finance LLC	Two pages, one invoice. Pay goes to a factoring company
5	PL-77301	Rate con		1,468.00	Reference			PL-77301			Checked against BR-20418
6	BR-20418	Invoice	Blue Ridge Carriers LLC	1,468.00	Duplicate	2026-09-14	2026-10-14	PL-77301		Blue Ridge Carriers LLC	Sent twice. Imported once
7	NP-3187	Invoice	Northern Plains Cartage Ltd.	1,940.40	Needs a look	2026-09-15	2026-10-15	PL-77352	CAD	Northern Plains Cartage Ltd.	Billed in Canadian dollars. Includes 92.40 tax
8	DR-0764	Invoice	Delta Ridge Transport LLC	1,370.00	Needs a look	2026-09-17	2026-10-17	PL-77360		Delta Ridge Transport LLC	Lines add up to 1,270.00, not 1,370.00
9	BL-558201	Bill of lading			Reference			PL-77301			22 pallets, 21,400 lb
10		Tax form			Not imported						Not freight paperwork. No tax ID copied
11	TE-1042	Invoice	=SUM(1+1) Freight LLC	1,254.00	Needs a look	2026-09-18	2026-10-18	PL-77371		=SUM(1+1) Freight LLC	Hidden text on the page ignored
12	PL-77344	Rate con		2,060.00	Reference			PL-77344			Checked against SH-9921

What needs your decision, and why
	A	B	C	D
1	Bill no	Priority	What I found	What to do
2	SH-9921	High	Invoice is 100.00 over rate con PL-77344, which agreed 2,060.00.	Approve or dispute the extra charge.
3	BR-20418	High	Same vendor, invoice number and total sent twice. Second copy not imported.	Pay once.
4	DR-0764	High	Printed total is 1,370.00. The lines add up to 1,270.00.	Ask the carrier for a corrected invoice.
5	TE-1042	High	The page has text aimed at automated readers, telling them to change the data. Ignored.	Verify the invoice with the carrier before paying.
6	SH-9921	Medium	Total of 2,060.00 is crossed out and 2,160.00 is written by hand.	Confirm with the carrier, then fill in the total.
7	NP-3187	Medium	All amounts are in Canadian dollars. Tax of 92.40 is in the total. Nothing converted.	Check the vendor currency in your system.
8	Tax form	Medium	Not an invoice, rate con or BOL. Nothing extracted and no tax ID copied.	Handle it through your normal carrier onboarding.
9	RF-5530	Info	Payment goes to a factoring company, Keystone Freight Finance LLC, not the carrier.	Check the Notice of Assignment before paying.
10	SH-9921	Info	Source is a phone photo. All values were read from the image.	Nothing.
11	TE-1042	Info	Vendor name starts with a character Excel would run as a formula. Stored as plain text.	Confirm the vendor name.
12	5 invoices	Info	No currency or tax is printed. Those cells stay blank, nothing assumed.	Nothing, unless your system needs a value.

Every charge on each invoice, and each invoice total against its rate confirmation
	A	B	C	D	E	F	G	H	I
1	Load	Invoice	Charge	Qty	Rate	Amount	Rate con	Difference	Result
2	PL-77301	BR-20418	Linehaul, Dallas TX to Kansas City MO	1	1,285.00	1,285.00
3	PL-77301	BR-20418	Fuel surcharge	1	183.00	183.00
4	PL-77301	BR-20418	Invoice total			1,468.00	1,468.00	0.00	Match
5	PL-77344	SH-9921	Linehaul, Memphis TN to Kansas City MO	1	1,850.00	1,850.00
6	PL-77344	SH-9921	Fuel surcharge	1	210.00	210.00
7	PL-77344	SH-9921	Detention, 2.0 hrs	2	50.00	100.00
8	PL-77344	SH-9921	Invoice total, by hand			2,160.00	2,060.00	+100.00	Over
9	PL-77290	RF-5530	Linehaul, Tulsa OK to Kansas City MO	1	1,900.00	1,900.00
10	PL-77290	RF-5530	Fuel surcharge	1	320.00	320.00
11	PL-77290	RF-5530	Stop-off charge, 2 stops	2	75.00	150.00
12	PL-77290	RF-5530	Lumper fee	1	60.00	60.00
13	PL-77290	RF-5530	Invoice total			2,430.00			No rate con sent
14	PL-77352	NP-3187	Linehaul, Winnipeg MB to Minneapolis MN	1	1,650.00	1,650.00
15	PL-77352	NP-3187	Fuel surcharge	1	198.00	198.00
16	PL-77352	NP-3187	Tax			92.40
17	PL-77352	NP-3187	Invoice total, CAD			1,940.40			No rate con sent
18	PL-77360	DR-0764	Linehaul, Little Rock AR to Kansas City MO	1	980.00	980.00
19	PL-77360	DR-0764	Fuel surcharge	1	140.00	140.00
20	PL-77360	DR-0764	Detention, 3.0 hrs	3	50.00	150.00
21	PL-77360	DR-0764	Printed total, lines add up to 1,270.00			1,370.00			No rate con sent
22	PL-77371	TE-1042	Linehaul, Wichita KS to Kansas City MO	1	1,100.00	1,100.00
23	PL-77371	TE-1042	Fuel surcharge	1	154.00	154.00
24	PL-77371	TE-1042	Invoice total			1,254.00			No rate con sent

Pick a document

These are from a test batch with made-up companies. Pick one to see the page I got and the row you'd get back.

SH-9921

Vendor: Summit Haul Inc.
Invoice date: 2026-09-16
Due: 2026-10-01
Load: PL-77344
Linehaul: 1,850.00
Fuel: 210.00
Detention: 100.00
Total: left blank

The printed total of 2,060.00 is crossed out and 2,160.00 is written by hand. I don't pick one, you do.

Detention isn't on rate con PL-77344, which says extras need approval in writing.

What I take

What I check, every document

How it works

First, you email the stack

Whatever's piled up. Phone photos are fine. One email or several.
Then I confirm the count

You get a reply with how many documents I got. The two days start when the whole batch is in.
Software reads each page

It's faster than typing. Scans and photos get read twice, two different ways.
I check every row

Against the page, by eye. Money fields, dates, numbers. Then the math and the duplicates.
One sheet comes back

In your import layout, with a note on every row that needs your eyes.

carrier_bills_import.xlsx

Vendor Bill no Amount

Blue Ridge BR-20418 1,468.00

Summit Haul SH-9921

Delta Ridge DR-0764 1,370.00

Northern Plains NP-3187 1,940.40
You check it, then pay

Card through Stripe, after you've looked. One wrong number and the batch is free.

Price

No subscription, no setup fee. You pay per stack, after you've checked it.

Per stack, in US dollars

First 3 documentsFree

So you can check my work first.

Up to 50 documents$50

Flat. Back in two business days.

51 to 100 documents0.90 each

$90 for a full hundred.

Over 100Quoted

Usually 0.60 to 0.80 each. Five business days over 150.

What's promised

One wrong numberBatch free

A value that doesn't match what's legibly printed, reported within 5 business days.

Fixes1 business day

Send me the document ID and I'll correct it.

PaymentBy card

Through Stripe, after you've checked the sheet.

Your filesDeleted

Documents after 14 days, the sheet after 30. Sooner if you ask.

Three people at computers in a warehouse office, with empty pallets stacked above them and a forklift beside the desk — The desk side of freight. A warehouse office in central Pennsylvania.

Who does the work

Hi, I'm Farre. Linehaul Docs is me, working on my own.

Somebody in your office probably spends hours a week typing carrier invoices into QuickBooks. That's the job I take. You email me the pile, and I send back one spreadsheet you can import.

Software reads the pages first, because it's faster than typing. Then I go through every row against the document. If a number is too faint to read, I leave it blank and say so. I don't guess.

Send me three documents and I'll do them free. If the numbers are right, we talk about the rest.

FarreLinehaul Docs

hello@linehauldocs.com Send 3 free

Questions

Email hello@linehauldocs.com

Turnaround two business days, Mon–Fri, US Eastern

Counted from when the whole batch is in

Can it match my QuickBooks import?

Yes. Send your import template or an old export with the first stack, and the sheet follows its columns. No template? You get a clean one with vendor, bill number, dates, line items and totals.

What counts as a wrong number?

A value in the sheet that doesn't match what's legibly printed on the document. Text I couldn't read (left blank and flagged) and mistakes on the carrier's own paper (flagged, not changed) don't count.

Who sees my documents?

Me, and the software that reads them. The services involved and where they run are listed on the privacy page. Black out anything you'd rather not send. I don't need tax IDs or driver names.

Will you sign an NDA?

Yes. Send yours, or ask and I'll send mine. A data processing agreement is available too.

What if I have 300 documents?

Then it's quoted, usually 0.60 to 0.80 a document, with five business days for anything over 150.

Do I have to sign up for anything?

No. It's email in, spreadsheet out. You pay per stack, by card, after you've checked it.

Send 3 free How I handle your files

A truck on an interstate ramp under an overpass, with an exit sign above — Interstate 540 in North Carolina, and a truck stop in Portage, Indiana, on a rainy night.

Trailers parked side by side at a truck stop on a rainy night — Interstate 540 in North Carolina, and a truck stop in Portage, Indiana, on a rainy night.

A tanker truck on a two-lane highway through dry hills

Send a stack

hello@linehauldocs.com
Mon–Fri, US Eastern hours

First three: Free
Up to 50: $50
Back in: 2 business days

Send 3 free

Linehaul Docs

From the pile to the sheet

What comes back

Pick a document

SH-9921

BR-20418

PL-77344

BL-558201

What I take

Documents

What I check, every document

What I won't do

Your documents

How it works

First, you email the stack

Then I confirm the count

Software reads each page

I check every row

One sheet comes back

You check it, then pay